Venue Hire FAQs Your questions answered Do you have a question about venue hire at Newmarket Racecourses? You should find your answer below. Can I hire the Newmarket Racecourse for a daytime event? Yes we have a wide range of rooms and facilities available at The Rowley Mile racecourse for hire. Are there conference facilities available at The Rowley Mile? We can accommodate everything from a small meeting for a handful of people to a conference for 400 delegates in one location with an additional 20 syndicate and breakout rooms. Can I hire The Rowley Mile for an event for only a couple of hours? There is no minimum length of time for an event with us. For information on availability and packages, please call our Sales team on 01638 675300. Can we hold a wedding ceremony at Newmarket Racecourses? Newmarket Racecourses offers a unique wedding service from a holding a Civil Wedding Ceremony in our Hong Kong Suite to hosting your reception in one of our magnificent rooms. What do the venue fees include? Hire of the room/space on your chosen day/evening for the full hire period. The full operational support from our Events Team in the run up to your event and one of our Event Managers to co-ordinate and deliver your event on the day. Cleaning Does Newmarket Racecourse ever offer a discount on the venue hire fees? All of our prices are tailored specifically towards your requirements so we can offer the best rates for your event. Please keep an eye out for our seasonal offers. What is the booking procedure? Provisional dates can be held without commitment. The length of time that dates can be provisionally held depends on the popularity of the date. Clients will always be given notice and an opportunity to confirm before a provisionally held date is released from them. Once clients have notified us that they would like to book an event confirmation of an event requires a signed copy of the contract which is issued alongside our terms and conditions. The confirmation of all bookings is subject to the payment of 25% of the hire fee by the hirer within 14 days of receipt of the invoice. The final balance is due 8 weeks prior to your arrival and then any outstanding items are issued a final invoice the day after the event has ended. What is your cancellation policy for confirmed events? If the Event is cancelled more than 60 days of the event then 25% of the total event is charged. If the Event is cancelled less than 60 days and more than 14 days of the event then 50% of the total event is charged. If the Event is cancelled within 14 days of the event the full hire fee will be required. Can we bring in our own caterer or production company? We have our own dedicated catering company on site – Jockey Club Catering – who are able to supply a whole range of options to suit all requirements. We only allow outside caterers for ethnic cuisine that we do not provide on property e.g Asian Weddings. We have a preferred supplier that we use for AV requirements but we are equally as happy for our clients to arrange their own company to come in should they wish too. Can you offer a food and drink package along with venue hire? Yes – we offer a range of Day Delegate packages to include food & drink as well as room hire. Call our Sales team for more information. Can we provide our own alcohol? Yes, however we do charge corkage for bringing in your own drinks Can we use our own photographer, musician or entertainment? Yes – all we ask is for a copy of their public liability insurance and health & safety documents relevant to the activity that they are supplying. Can we deliver or set up the day before an event? Deliveries can be made prior to your event by arrangement with your Event Manager, We do charge for set up prior to your event. Can we arrange to leave items in the venue overnight? As long as we know in advance we are able to store items overnight. Please note all items left on site are at the owners risk and the racecourse will not be held responsible for any loss or damage of property. Can we use our own electrical equipment in the venue? Yes, however all items will be need to be PAT tested in advance of arrival and labelled as such. If the items are not we can offer PAT testing on site which does come with an additional charge. Is dancing allowed at the venue? Yes - we are able to supply entertainment for you or you can arrange your own. Our evening license for alcohol and entertainment goes on until 1.00am. Can we smoke inside the venue? No – smoking is only permitted outside the venue. Is there any parking at the Newmarket Racecourses? We have ample parking spaces onsite, all of which is complimentary to all guests. Is there disabled access at the Newmarket Racecourses? All public areas of Newmarket Racecourses are fully accessible for disabled and elderly guests. Do you have an outside space that we can use? Yes we have a range of outdoor spaces at the Racecourse with extensive, beautifully manicured lawns – our Sales events team can help with any further requirements. Can we hire a space for a photo shoot or filming? Yes, this is not a problem – please call the sales team to discuss your requirements further. How late can events run and can they be extended? Our late license allows us to hold events until 1.00am.